Every day, we are dealing with a thousand things, overrun by tasks and chores. It can become overwhelming.
I’d like to talk about an idea I’ve been working with, called the stateless protocol.
It’s meant to reduce the overwhelm and help us to focus and be more present.
Stateless Computing for Humans
In computing, as I understand it, a program will normally try to remember everything. It keeps track of what you’ve done, where everything is, the state of all kinds of variables. This is fine for a program—computers are pretty good at keeping track of a whole bunch of things.
That’s how most of us operate—trying to keep a thousand things in our head, processing new information as it comes in, making a lot of decisions all the time. For humans, who aren’t adapted to do this kind of processing, it can be stressful and overwhelming.
Another kind of computer program is called “stateless”—it doesn’t track what happened before and store all kinds of information at once. It takes an input from another computer or program, processes it, and spits out a result. It’s done. It starts from a blank slate, and takes on the next task. One task at a time, processing it and then moving to the next.
For humans, an example of this is the person on an assembly line—they are supposed to just take the product from the person before them, do their thing to it, and then pass it on. One unassembled product at a time, not worrying about what comes before or after their task. It’s a very robot-like view of humans, dehumanizing in fact.
But there’s another way to approach this: you just do what’s in front of you right now, in the moment. If you’re creating art, you work with what’s in front of you on the canvas, in your heart and mind, and create the art right then. This doesn’t have to be about all art that came before it, and everything else you need to do. It’s just you and this canvas and paint, right now.
We can take on everything like that—wash this dish, fully, without worrying about my taxes. It becomes a moment and act complete in itself.
Then we do the taxes, not worrying about whether we’re a good enough person or whether the world will collapse—just do the taxes. Just answer this one email. Just write this one thing. Just speak to this one person.
That’s the stateless protocol.
Applying the Stateless Protocol to Life
The first thing you’ll notice is that doing one thing at a time seems nice—though we have so much else to do.
So this protocol needs simple ways to ensure that we’re focusing on the right thing, right now. It’s not as simple as doing just one thing. It’s best if we are also doing the right thing.
That’s why there needs to be a few other elements to the system:
- Queue: A simple way to track what you need to do right now. This is a task manager, or to-do list. What I do is keep a single list of everything I need to do, split into two parts: what needs to be done today, and what else needs to be done. My current list: grocery shopping, workout, meetings, email accountant. Don’t overcomplicate this list. It just needs to be a place where everything that needs to be done goes. Don’t spend too much time here.
- Prioritization: Once you have a queue, there needs to be a way to prioritize it so you know what task is the right one to work on right now. For me, I keep this pretty simple: every morning, my first task (after meditation) is to look at my task list (the queue), put things that need to be done today on the Today list, and then order them by priority. What’s the most important thing that I need to do today? What’s next? What things need to be done at a certain time (2 p.m. team meeting)? Once I’ve ordered it, it’s pretty simple: I work on the top task. Then the next one. If it’s 2 p.m., I do my meeting. When the meeting is over, I do the next thing in my queue. Again, don’t overcomplicate it.
- Processing incoming: A task in the queue every day might be to process an inbox. For email, that means when it’s time to do my email inbox, I get in there and process it. Answer and archive are the main choices, as much as possible. If it can’t be answered right now, I add it to my task list. Keep it simple. The same thing can be done for Slack, Facebook, Whatsapp, and what have you. Make it a task to process these, get in there and reply to what’s needed, add anything else that needs to be done to your task list, and then be done.
- Notes: Sometimes, you’ll need to remember things. Make a note. It can be something you keep in Apple Notes, Bear, Notion, Roam, Google Docs, a sticky note, it doesn’t matter. Keep a note, so you can go back to it when you need it. If a task you’re going to do in the future needs a note, add a link to the note in that task.
It helps, of course, to have some ways of dealing with whatever is in front of you, which is why I also believe in having values or ways of being that are helpful. For me, that’s things like integrity, curiosity, compassion, playfulness, purpose, learning, growing, and a full appreciation of life.
This stateless protocol is as beautiful a way of living as any other I’ve tried. It’s mindful living.
Leo Babauta is the author of six books, the writer of Zen Habits, a blog with over 2 million subscribers, and the creator of several online programs to help you master your habits. Visit ZenHabits.net